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Administrator

Administrator

Job Title: Administrator
Contract Type: Permanent
Location: Abingdon, Oxfordshire
Industry: Administration and Office Support
Reference: AB00001_1666086730
Contact Name: Dajana Kovacevic
Contact Email:
Job Published: 18 October 2022
Job Description

Administrator - Abingdon - Permanent

Position: Administrator

Location: Abingdon

Salary: £21,000 - £25,000 per annum

Type: Permanent

Hours: Monday - Friday (40 hours weekly)

Great new opportunity for a Administrator to join our client's team who specialise in managing shopfitting projects to tailor the needs of their clients. You will be supporting the Project Managers in administrative tasks such as monitoring budgets and financial documents, maintaining CRM systems, collecting data, scheduling meetings and other general front house duties in order to ensure smooth and efficient running of projects.

Responsibilities:

  • Assist PM's in getting costs for deliveries / installation and obtain comparable costs from other suppliers where applicable
  • Raising PO's against the project and ensure all costs are covered within the sales
  • Work with PMs to ensure all POs and costs are covered before the project ends and is invoiced
  • Highlight any costs that aren't covered to PM / Commercial team (costs with no sale)
  • Help improve project margins but sourcing alternative processes and options as regards materials
  • Keep track of free issue goods to suppliers - chase in Tenders and costings
  • Prepare site Health & Safety pack and manuals
  • Assist with permit requests / local authority approvals
  • Assist with supplier setups and chase NDAs, ensure supplier credit checks & credit check spreadsheet are completed
  • Create stock locations on AMS and move goods / stock locations
  • Run Shops report on CRM system while ensuring it is maintained and updated
  • Working with PMs to receipt purchase orders ready for payment
  • Assist Site Management as regards skip changes, access equipment hiring / off charging
  • Accompany PMs on occasional site visits to understand complexity and project demands
  • Documenting and following up on important actions and decisions from meetings
  • Chasing suppliers/PMs for delivery notes and checking timesheet hours

Admin Responsibilities:

  • Front of house duties such as general filing, stationery order, answering phones, organise food/drinks for meetings as well as generic tidying and maintenance
  • Printing drawings/documents, post office visits and franking mail
  • Travel arrangements for SDs and PMs on occasion
  • Telephone/Internet server management/IT equipment set up
  • Water Machine and coffee machine filter changes etc.

Requirements:

  • Be computer literate - IT skills
  • Strong communication skills - both written and verbally
  • Knowledge/experience working with contractors/ contract work in previous role is an advantage
  • Customer focused

If you are interested in this role, please send your updated CV to us or give us a call on 01869321322.

Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

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