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Procurement Assistant

Procurement Assistant

Job Title: Procurement Assistant
Contract Type: Permanent
Location: Cardiff, Wales
Industry: Administration and Office Support
Reference: PA09112022_1667995998
Contact Name: Carlie Billingham
Contact Email:
Job Published: 09 November 2022
Job Description

Vibe Recruit are looking for a Band 3 Procurement Assistant for our well known NHS client, based in Cardiff.

Job Description:

The post holder will support the Head of Procurement, and local Procurement Teams in providing a Local Procurement service through customer service and the processing of orders.

Responsible for the purchase of selected goods and services in accordance with Procurement policies and procedures by obtaining and analysing quotations, processing orders/entering data in line with the COM, onto the computerised purchase order system achieving financial and performance targets.


Assist in the acquisition of routine and non-routine goods and services for the Health Board/Trust, recommending sources of supply and savings opportunities to customers, ensuring efficiency and demonstrating value for money in accordance with the Health Board/Trust's Standing Orders/Standing Financial Instructions, EC Directives and all other relevant legislation.

Undertake the negotiation of non compliant Non Pay expenditure in accordance with Health Board/Trust's Standing Orders/SFIs and all other relevant legislation, to ensure reduction in Non Catalogue requests and increase in catalogue usage, assisting the Procurement Business Relationship Team in the delivery of the Health Board's/Trust's Cost Improvement Non Pay savings plans.

Duties and Responsibilities:

1.Understand and ensure that all purchases are made in accordance withStanding Orders, Standing Financial Instructions and Procurement Policiesand Procedures, and comply with all relevant standards and statutoryrequirements.


2.Establish and maintain effective liaison and communication and relationshipswith all Health Board/Trust customers of the department, across all disciplinesand at all levels, including suppliers, developing productive, ongoingrelationships, and develop specialist knowledge of requirements, providingrelevant information in respect of all purchasing activity.


3.Undertake the preparation and invitation of quotations and analyse thefinancial and purchasing options, including supplier negotiation and makingrecommendations in respect of those quotations received, taking intoconsideration the commercially confidential nature of information beinghandled.


4.Advise customers to make use of existing contract/purchasing agreements asnecessary prior to the placing of orders, ensuring value for money isobtained, by assisting with the contract monitoring of the HealthBoard's/Trust's contracts.


5.Investigate and analyse complaints and queries with regard to stock and non-stock purchase in a prompt and efficient manner, maintaining appropriaterecords, and to ensure that customers are kept well informed at all times.


6.Communicate effectively with all levels of staff through exchanges ofinformation via electronic and other means.


7.Investigate the purchase order invoice queries and discrepancies and tomake recommendations to Accounts Payable colleagues and userdepartments on order price, quantity and carriage adjustments


8.Work with other members of the Procurement Business relationship team tomeet individual and Departmental Business Plan Objectives on an annualbasis, in line with the divisional/directorate Non Pay Targets


9.Provide advice and guidance on the route of procurement, which may includecontracting and tendering for goods and services to all personnel within theHB/Trust.


10.Understanding sourcing catalogues/suppliers, products and prices,demonstrating the ability to interpret information, work accurately,demonstrate high levels of concentration and provide information to theSourcing teams.


11.Keep abreast of new products and suppliers by networking with colleagues,regularly reading appropriate publications and attending relevant seminars,workshops and exhibitions.

Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

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