Senior Office Administrator

As the Senior Administrator for the entire company, you'll handle a variety of tasks, requiring you to be a self-starter who can think quickly and thrives in a fast-paced, high-pressure environment. You will have the confidence to challenge decisions in order to get the best for the business and its staff.

Location - Newport

Hours of work - Monday-Friday 8am-4pm.

Hybrid working 2 days from home, 3 days office after successful completion of probation.

28 days holiday per year rising by 1 per year to 33 days at 5 years service, birthdays off.

Duties and Responsibilities

HR and Finance Administration

• Administer and maintain the HR system - Bright HR
• Onboarding of staff (letters of employment, COE's, right to work checks etc)
• Administer staff clocking in system, including collating data for overtime payments and monthly payroll.
• Maintaining absence management system
• Minute taking at disciplinary and grievance hearings
• Fortnightly Charity HR Meetings
• Maintenance of HR files

Office Management

• Answering the main phone line and transferring calls
• Liaise with third-party service deliver providers for IT, phone and photocopier
• Scheduling meetings/room bookings/events for the company
• General ISO administration, including maintenance of the online system
• Taking minutes at staff meetings including Management Review Meetings.

Essential Qualities

• High attention to detail
• Quick learner
• Experienced administrator within an office environment - ideally in a role involving people services
• Work on your own initiative with minimal supervision
• Work effectively in a team, great communicator with a positive attitude
• High level of competence in IT tools including word and excel
• Discretion and confidentiality

Desirable

• HR qualification (e.g. CIPD)
• Experience of Bright HR
• Experience of taking minutes at formal meetings

For more information, please contact Naomi on 07506 949615.

Vibe Recruit is acting as an Employment Agency in relation to this vacancy.