Business Administrator

Are you looking for 12 month rolling temporary contract in Chichester? Do you have proven strong administration experience and a good proficiency in SAP?, have high levels of communication skills with clear and concise English both written and verbal? This prestigious client requires someone who is very well presented as you will also be meeting and greeting visitors. Join our client as a Business Administrator.

The Business Administrator will:

• Book meeting rooms, hotels and flights
• Meet and greet visitors
• Obtain equipment such as projectors / flip charts etc. when required
• Provide complete comprehensive administrative support to the team
• Dispatch DHL shipments
• Provide cover for other business administrators and personal assistants
• Ensure the stationary cupboard remains fully stocked and co-ordinate procurement of specific design related equipment
• Grant internet access rights to visitors and organise when required safety shoes/overcoats
• Act as a gateway to and from the department
• Deal with IT issues, raise tickets and chase through to completion
• Add order numbers to the relevant trackers at the point the order is raised.
• Maintain SVO/BM trackers
• Work through the ‘awaiting release folder’ daily to see if any previously raised orders have now been released by finance/purchasing
• When the Purchase Orders have been released by finance print and file the order in open SVO’s/PRs/CPRs folder.
• Email the PO to the supplier on behalf of the requestor
• Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing

The Business Administrator will:

• Be self-motivated and able to make decisions without constant supervision
• Able to prioritise workload to meet deadlines
• Good organisation and planning abilities
• High level of communications, both written and verbal
• Able to work under pressure to meet deadlines
• Proven ability to author clear/concise English, strong written/verbal communications skills.
• Strong team player that is self-motivated, reliable, trustworthy and conscientious. Willingness to develop and adopt new initiatives
• PC software abilities including MS Office packages - familiarity with Apple devices is advantageous
• PC communication abilities including use of networks, e-mail, SAP, etc.
• Flexibility to work extended hours if required
• Appreciation of Design is advantageous
• German language skills would be very advantageous
• Excellent English language skills