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Executive Assistant

Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Swansea
Industry: Administration and Office Support, Permanent and Executive Recruitment
Reference: HQ00010247_1679651324
Contact Name: Michaela Bennett
Contact Email:
Job Published: 24 March 2023
Job Description

Executive Assistant to MD


Full-Time, Permanent


Are you organized and enthusiastic with clear communication skills? Are you resourceful and willing to take on responsibility?

My client based in Swansea, who has been providing exceptional service in their field for over 35 years are seeking an experienced Executive Assistant who is excellent at managing time and problem solving.

The primary purpose of this role is to support the MD and Chairman through maximizing their efficiency in an organized manner.

Within this role, some of your responsibilities will include:

  • Inbox & Diary management for MD & Chairman

  • Compiling quotes on behalf of the MD & Chairman as required

  • Managing meetings, preparing agendas, distributing minutes and following up action points

  • Organising travel/accommodation when necessary

  • Managing and cleansing databases and contacts

  • Organisation of central service folders

  • Oversee compliance of legal requirements such as Health and Safety

  • Manage motor fleet (i.e MOT's, Tax, new leases etc.)

  • Assist in any department when required such as answering phones, social media, transport scheduling

We are really looking for someone who:

  • Has previous experience in a PA/EA role

  • Has the ability to confidently communicate with a diverse mix of customers and staff

  • Has competent IT skills (SAGE50, MS office, CRM systems)

  • Is highly efficient and organized - you must enjoy a fast-paced work environment

  • Is flexible - the role will require you to be flexible with ever changing work demands

  • Is dependable and confident

Could this be you?

If you are interested in the role and would like more information and a full job description then please get in touch with Michaela Bennett.

Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

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