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Executive Assistant

Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Cardiff
Industry: Permanent and Executive Recruitment
Reference: HQ022_1716300940
Contact Name: Naomi Gibbs
Contact Email:
Job Published: 21 May 2024
Job Description

An exciting opportunity for an experienced Executive Assistant.

Location : Cardiff

Hours of work : Monday-Friday 37.5 hours a week

Salary : £35,000 per annum.

As an Executive Assistant will be offering confidential, efficient, and effective assistance to the Directors, including the non-Executive Chairman. This entails managing schedules, preparing documents, handling calls, managing expenses, organising travel and providing top-tier senior administrative support.

Key Responsibilities of an Executive Assistant

  • Co-ordinate and manage diaries of the CEO and other Company Directors as required

  • Act as the gate keeper of communications from stakeholders to the CEO

  • Provide relevant company secretarial and administrative support for Directors

  • Attend and take minutes at Management meetings and other meetings as required by Directors

  • Assist in the coordination and management of corporate events

  • Coordinate relevant hospitality activities for the business including the hosting of dignitary visits

  • Handle all calls, expenses and travel administration for Directors

  • Uphold the highest standards of integrity and personal standards as a representative of the business

Skills, knowledge & experience of an Executive Assistant

  • Educated to Level 3 standard (e.g. A Level or BTEC) or significant equivalent experience in an Executive Assistant (EA) or Personal Assistant (PA) role.

  • Proven track record of working at an EA or PA level for company directors.

  • Producing documentation for company records.

  • Understanding of CEO, Company Directors and Board member roles in business.

  • Interpreting and anticipating situations to help ensure CEO and Directors are provided with sufficient assistance.

For more information, please contact Naomi on 07506 949615.

Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

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