Corporate Governance Personal Assistant

Vibe Recruit are looking for a Corporate Governance Personal Assistant for our well known NHS client, based in Caerphilly.

This is a temporary, band 5, hybrid role.

Job Description

To work as part of the Corporate Governance Team undertaking administrative and secretariat support as directed.

The PA will be responsible for accurate, efficient and proactive diary and email management, arranging in-house and external meetings, minuting meetings together with the administration for the Corporate Governance Department as well as other ad hoc duties.

Duties and responsibilities

• Provide a comprehensive secretarial/administrative service, including but not limited to the typing and distribution of minutes, documents and reports, recording information and filing, ensuring that all information and documentation is produced to expected standards of performance and according to agreed timescales.
• Proactively manage diary commitments by liaising with others, internally and externally, ensuring that all the required preparation is accurate and available, and that the senior management team/others are briefed on any difficulties, problems or issues,
• Exercise own judgement, based on acquired knowledge and experience, as to when to deal with queries personally and when to contact the Managers, and with what degree of urgency, according to guidelines agreed by the senior management team,
• Represent the department at meetings to produce minutes, document notes and action plans, distributing information as required,
• Prioritise work, and take appropriate steps to manage incoming and outgoing requests for action and/or information, including follow up, according to agreed timescales

Vibe Recruit is acting as an Employment Business in relation to this vacancy.